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2024 Annual Conference – Exhibitors

July 14 - July 19

$100.00 – $1,525.00
Exhibitor Booth Policy/Rules/Procedures
  • LRWA reserves the right to refuse a vendor from exhibiting at the LRWA Conference.
  • Booth spaces are limited to three (3) personnel per space.  If additional personnel wish to attend there is an additional fee of $100 per person.
  • Height Restrictions:  No displays or signs shall be higher than the pole & drape (8ft).
  • Advertising or canvassing outside the individual exhibitor’s booth is prohibited (signs/banners/advertising must be confined to assigned booth space).
  • Exhibitors may not sublet or assign their space to others.
  • Combustible materials and explosives are prohibited; fire extinguishers and exits must not be obstructed.
  • Public address systems will not be allowed.  Any audio/visual presentation equipment must be limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or material.
  • Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space.  If you do not wish to have an inside booth space but want equipment outside, you must purchase an outside space for $300.  Security will not be available inside or outside.
  • Exhibitors shall assume all responsibility for any loss, damage, or injury they may cause and hold harmless the LRWA and the Lake Charles Event (Civic) Center.
Booth Registration Includes
  1. Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs, and carpet.
  2. Pole and drape with an electrical outlet (500 watts).
  3. Sign with the company name as it appears on the registration form.
  4. Booth registration allows for three (3) personnel per booth space, each will receive an Award Luncheon Ticket. (if you only purchase 1 booth space and have more than 3 people attending then the additional personnel are $100 per person, this includes the Award Luncheon Ticket)
  5. All Meals (breakfast/lunch/dinner) are provided during the week at the Lake Charles Event (Civic) Center.
  6. All special events. (Awards Luncheon; Welcome Address; Fish Fry; Meet & Greet Exhibitors; Las Vegas Night, etc.)
  7. Three (3) complimentary Day Passes will be issued to each booth space registration that can be given to employees of water/wastewater systems who are not enrolled for the conference but wish to view the exhibit hall (sitting in on classes is not permitted). The complimentary Day Pass forms must be mailed or emailed to the LRWA office before the conference. These individuals must come to the LRWA main registration desk to receive a name badge to enter the exhibit hall.
  8. You can bring large equipment/trailers inside the Lake Charles Event (Civic) Center Exhibit Hall area. (must purchase the necessary booth space to accommodate equipment/trailers).
  9. Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space.  If you do not wish to have an inside booth space but want to have equipment outside you must purchase an outside space for $300.  Security will not be available inside or outside.
  10. A forklift is available through the Lake Charles Event (Civic) Center at no cost.
  11. Please utilize Clark Services for any extra booth or shipping needs, they will ensure booth material is at your designated booth space waiting for you. A packet from Clark Services is available below for any additional needs.
Booth Assignment
  1. Booth space assignments will be provided when you sign in at the Lake Charles Event (Civic) Center.
  2. The reduced-price registration deadline is June 1, 2024.
  3. LRWA will not hold booth spaces or process registrations without payment.
  4. Booth registrations will be accepted until July 1, 2024, or until all spaces are sold, whichever comes first. (usually, sell out of booth spaces by April 1st)
  5. If an exhibitor/vendor wishes to be next to another company, BOTH registrations with payment must be sent to LRWA at the same time noting to be next to each other.  If this is not done, LRWA cannot guarantee booths will be next to each other.
  6. Booth placement is done through the date order of the registration and payment is received (first-come basis).
Exhibitor Unloading
  1. The Lake Charles Event (Civic) Center does have a forklift.
  2. Exhibitors can park and enter at the north side of the Lake Charles Event (Civic) Center near the loading dock area. This is where the sign-in desk is located.
  3. All Exhibitors must sign in at the exhibitor registration desk to receive conference material and booth location. Directions for unloading will be provided at this time.
  4. Lake Charles Event (Civic) Center is not responsible for receiving/holding material for your booth. If you wish to ship booth material, please utilize Clark Services.
Set-up and Breakdown/Teardown:
  1. The Registration Desk will be located inside the exhibit hall near the loading dock area (north side of Lake Charles Event (Civic) Center).
  2. Pick up your conference packet (name badges, schedule, etc.) before setting up your booth.

Monday 7/15/24 = Optional Exhibitor sign-in and set-up from 1:00 pm to 4:00 pm

Tuesday 7/16/24 = Exhibitor sign-in and set-up from 10:00 am to 2:00 pm
Tuesday 7/16/24 = Exhibit Hall will be open from 3:00 pm to 6:00 pm (Meet and Greet)

Wednesday 7/17/24 = Exhibit Hall will be open from 9:00 am to 11:00 am and 1:00 pm to 5:00 pm
Wednesday 7/17/24 = LRWA Annual Awards Ceremony and Luncheon (each registered booth receives 3 complimentary luncheon tickets additional tickets can be purchased)

Thursday 7/18/24 = Breakfast/Meeting for all exhibitors in the Exhibition Hall from 8:30 am to 9:30 am
Thursday 7/18/24 = Exhibit Hall will be open from 9:30 am to 12:00 pm
Thursday 7/18/24 = Exhibit breakdown anytime from 1:00 pm to 5:00 pm (note: booth break-down is NOT allowed before 1:00 pm classes will be breaking during the morning to view exhibit hall and view presentations).

Door Prize Drawings
  1. Door prizes donated by exhibitors will be drawn on Thursday 7/18/24 from 11:45 am to 1:15 pm (during lunch) in the Exhibition Hall.
  2. If you have a door prize(s) that you want LRWA to present, please bring them to the Exhibitor Registration Desk before 10:00 am on Thursday.
  3. Place your company’s name, contact person, and phone number on the item(s) so that the winner of your item(s) will know the company that provided the prize.

Each classroom attendee is given a sheet with ALL exhibitors listed. We ask them to get the initials of a representative from each booth and then turn in the form for a chance to win a door prize. This is done to encourage the attendee to go by each booth to speak with someone about the products/services provided.

Shipping Booth Material
  1. LRWA has contracted Clark Services for all exhibitor needs. The exhibitor packet is available below.
  2. Please utilize Clark Services for all shipping needs, this ensures all booth material is ready at your booth when you arrive. Lake Charles Event (Civic) Center is not responsible for receiving/holding material for your booth.
  3. Clark Services:  phone 337-234-5653 or email Sales@Clark-Services.com
Exhibitor Booth Payment Policy
  1. Registration is available through our online ticket system and PDF form below.  You can pay by credit card online or mail a check with PDF form.
  2. Checks or money orders payable to La Rural Water Association
  3. Mail a copy of your emailed registration confirmation (so we know what the check is for) and payment to
            .Louisiana Rural Water Association; Attn: Conference Dept; PO Box 180; Kinder, LA 70648
  4. Credit cards:  Visa, MasterCard, American Express, and Discover.  There is a 4% credit card convenience fee added to all credit card purchases
Exhibitor Booth Cancellation/Refund Policy
  1. LRWA charges a $100.00 processing fee for ALL CANCELLATIONS.
  2. A written request for cancellation/refund must be received by mail or email at lrwa@lrwa.org before July 1, 2024.
  3. NO refunds will be granted after July 1, 2024.  NO refunds on Luncheon Tickets.
Call for Presentations

LRWA Seeks Experts to Present at Annual Conference. Share your Expertise with Future Leaders!

The Louisiana Rural Water Association has opened the Call for Presentations for the Annual Conference scheduled for July 15-18 at the Lake Charles Event (Civic) Center, Lake Charles, Louisiana. Please complete the online form for those wishing to volunteer to provide a presentation for consideration.

The deadline to submit a conference presentation is March 11, 2024, at which time LRWA will begin selecting presentations for the agenda.

We are looking for topics relevant to the water and wastewater industry (new technology, security, utility management, board training, etc.). The Conference offers training opportunities for all water and wastewater industry aspects, from operation to management to regulation. LRWA offers specialized education and networking opportunities specifically designed for utility managers, town council members, and utility board members.

**24-Hour Technical Classroom Sessions will be held July 16, 17 & 18 (Tuesday/Wednesday/Thursday)

**Exhibit Hall 30-minute presentation at your booth will be held Thursday, July 18 from 10:00 am-11:45 am

Louisiana Rural Water Association Annual Conference is designed to bring together water and wastewater utility systems – large and small, municipal, and rural – for operations, management, boardmanship, and governance sessions.

Click below to complete the necessary forms.

The deadline to submit a conference presentation is March 11, 2024, at which time LRWA will begin selecting presentations for the agenda.

Printable Registration Information

PDF registration forms:  You can click on the PDF form and complete it on your computer, iPad, Tablet, or phone.  We ask that you DO NOT handwrite on the PDF forms because we have trouble reading them.  Handwritting could delay your registration from being processed. Please type if you do not use the online ticket form.

If you send a check please do so promptly because we do not process any registrations without payment.

Online Registration/Tickets

Tickets:  Complete a ticket below. The ticket method allows you to register for class(es) and pay online with a credit card.  Once you complete a ticket and submit it, you will receive a copy of the registration by email to the address provided at checkout. If you don’t receive an email check your spam folder.  This form can be used as a receipt for payment by credit card.  

Details

Start:
July 14
End:
July 19
Cost:
$100.00 – $1,525.00

Tickets

The numbers below include tickets for this event already in your cart. Clicking "Get Tickets" will allow you to edit any existing attendee information as well as change ticket quantities.
Sponsorship and/or Donations
$ 800.00
Unlimited
Extra Personnel with Awards Luncheon Ticket
Must purchase a booth space to add any extra personnel over the complimentary 3 with registration (includes Awards Luncheon Ticket)
$ 100.00
Unlimited
Exhibitor Inside Booth Registration (Member)
Exhibitor Booth Registration (Member – includes outside space if needed) If more than 3 personnel with be in booth you must purchase the extra personnel registration for $100 each.
$ 925.00
Unlimited
Exhibitor Inside Booth Registration (Non-Member)
Exhibitor Booth Registration (Non-Member – includes outside space if needed) If more than 3 personnel with be in booth you must purchase the extra personnel registration for $100 each.
$ 1,325.00
Unlimited
Exhibitor Outside ONLY Booth Registration (Member or Non-Member)
Exhibitor Booth Registration Outside ONLY. (Member or Non-Member)
$ 300.00
Unlimited
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