Mini Conference October 14-17, 2024 — Exhibitor Registration
October 14 - October 17
$400.00 – $800.00
- Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs, and carpet.
- Pole and drape with an electrical outlet (500 watts).
- Sign with the company name as it appears on the registration form.
- All Meals (breakfast/lunch/dinner) are provided during the week at the Randolph Riverfront Center.
- All special events. (Meet & Greet Exhibitors; etc.)
- You can bring large equipment/trailers inside the Randolph Riverfront Center Exhibit Hall area. (must purchase the necessary booth space to accommodate equipment/trailers).
- Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space. Security will not be available inside or outside.
- Please utilize Clark Services for any extra booth or shipping needs, they will ensure booth material is at your designated booth space waiting for you. A packet from Clark Services is available below for any additional needs.
- LRWA reserves the right to refuse a vendor from exhibiting at the LRWA Mini-Conference.
- Height Restrictions: No displays or signs shall be higher than the pole & drape (8ft).
- Advertising or canvassing outside the individual exhibitor’s booth is prohibited (signs/banners/advertising must be confined to assigned booth space).
- Exhibitors may not sublet or assign their space to others.
- Combustible materials and explosives are prohibited; fire extinguishers and exits must not be obstructed.
- Public address systems will not be allowed. Any audio/visual presentation equipment must be limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or material.
- Space is available outside on the plaza for trailers/large equipment at no additional charge with the purchase of inside space. Security will not be available inside or outside.
- Exhibitors shall assume all responsibility for any loss, damage, or injury they may cause, and they shall hold harmless the LRWA and the Randolph Riverfront Center.
- Booth space assignments WILL NOT be provided until the time of sign-in at the Randolph Riverfront Center.
- The deadline is October 1, 2024.
- LRWA will not hold booth spaces or process registrations without payment.
- Booth registrations will be accepted until October 1, 2024, or until all spaces are sold; whichever comes first.
- If you wish to be next to another company, BOTH registrations need to be sent to LRWA at the same time noting to be next to each other. If this is not done LRWA cannot guarantee booths will be next to each other.
- Booth placement is done on a first-come basis.
- The Randolph Riverfront Center does have a forklift.
- All Exhibitors must sign in at the exhibitor registration desk to receive conference material and booth location. Directions for unloading will be provided at this time.
- Randolph Riverfront Center is not responsible for receiving/holding material for your booth. If you wish to ship booth material, please utilize Clark Services.
- The Registration Desk will be located 2nd floor of the center in the hallway.
- Pick up your conference packet (name badges, schedule, etc.) before setting up your booth.
Monday 10/14/24 = Optional Exhibitor sign-in and set-up from 1:00 pm to 4:00 pm
Tuesday 10/15/24 = Exhibitor sign-in and set-up from 8:00 am to 12:00 pm
Tuesday 10/15/24 = Exhibit Hall will be open from 1:00 pm to 6:00 pm
Tuesday 10/15/24 = Exhibit Hall/ Meet & Greet 4:00 pm to 6:00 pm
Wednesday 10/16/24 = Exhibit Hall will be open from 9:00 am to 3:00 pm (Lunch will be provided from 12:00 pm to 1:00 pm)
Wednesday 10/16/24 = Exhibit breakdown anytime from 3:00 pm to 5:00 pm (note: booth break-down is NOT allowed before 3:00 pm classes will be breaking to view exhibit hall).
- LRWA has contracted with Clark Services for all exhibitor needs. The exhibitor packet is available below.
- Please utilize Clark Services for all shipping needs, this ensures all booth material is ready at your booth when you arrive. Randolph Riverfront Center is not responsible for receiving/holding material for your booth.
- Clark Services: phone 337-234-5653 or email Sales@Clark-Services.com
Randolph Riverfront Center contains the
- Registration Desk
- Exhibits
- Meals
- Class Locations — Holiday Inn Downtown and Hotel Bentley adjacent to Randolph Riverfront Center
Alexandria, LA
$109.00 plus tax
Code: LRWA
Alexandria, LA
Alexandria, LA
$109.00 plus tax
Code: LRWA
Please note: LRWA Training Sessions are a "Fire Arm Free Zone"
- Registration is available through our online ticket system and PDF form below. You can pay by credit card online or mail a check and PDF form.
- Checks or money orders payable to La Rural Water Association
- Mail a copy of your emailed registration confirmation (so we know what the check is for) and payment to
.Louisiana Rural Water Association; Attn: Conference Dept; PO Box 180; Kinder, LA 70648 - Credit cards: Visa, MasterCard, American Express, and Discover. There is a 4% credit card convenience fee added to all credit card purchases.
- LRWA charges a $100.00 processing fee for ALL CANCELLATIONS.
- A written request for cancellation/refund must be received by mail or email at lrwa@lrwa.org before October 1, 2024.
- NO refunds will be granted after October 1, 2024. NO refunds on Luncheon Tickets.
PDF registration forms: You can click on the PDF form and complete it on your computer, iPad, Tablet, or phone. We ask that you DO NOT handwrite on the PDF forms because we have trouble reading them. Handwritting could delay your registration from being processed. Please type if you do not use the online ticket form.
If you send a check please do so promptly because we do not process any registrations without payment.
Tickets: Complete a ticket below. The ticket method allows you to register for exhibit space and pay online with a credit card. Once you complete a ticket and submit it, you will receive a copy of the registration by email to the address provided at checkout. If you don’t receive an email check your spam folder. This form can be used as a receipt for payment by credit card.