• LRWA reserves the right to refuse a vendor from exhibiting at the LRWA Conference.
• Each booth space is limited to three (3) personnel/representatives. If additional personnel wish to attend there is an additional fee of $100 per person.
• Height Restrictions:  No displays or signs shall be higher than the pole & drape (8ft).
• Advertising or canvassing outside the individual exhibitor’s booth is prohibited (signs/banners/advertising must be confined to assigned booth space).
• Exhibitors may not sublet or assign their space to others.
• Combustible materials and explosives are prohibited; fire extinguishers and exits must not be obstructed.
• Public address systems will not be allowed. Any audio/visual presentation equipment must be limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or material.
• Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space. If you do not wish to have an inside booth space but want to have equipment outside you must purchase an outside space for $300. Security will not be available inside or outside.
• Exhibitors shall assume all responsibility for any loss, damage, or injury they may cause, and they shall hold harmless the LRWA and the Lake Charles Event Center.
• If you wish to provide any food or beverages in your booth you must contact LRWA.  There are regulations you must follow with the Lake Charles Event Center. Wrapped candy is an exception, this is permitted by the Lake Charles Event Center.

1. Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs, and carpet.
2. Pole and drape with an electrical outlet (500 watts).
3. Sign with the company name as it appears on the registration form.
4. Booth registration allows for three (3) personnel per booth space, each will receive an Award Luncheon Ticket. (if you only purchase 1 booth space and have more than 3 people attending then the additional personnel are $100 per person, this includes the Award Luncheon Ticket)
5. Some Meals (breakfast/lunch/dinner) are provided during the week at the Lake Charles Event Center.
6. All special events. EVERYONE (exhibitor/spouse/guest) MUST wear an LRWA-issued name badge to attend.  (Awards Luncheon; Welcome Address; Fish Fry; Meet & Greet Exhibitors; Las Vegas Night, Wednesday Band at L’Auberge Hotel, etc.)
7. Three (3) complimentary Day Passes will be issued to each booth space registration for EMPLOYEES of water/wastewater systems who are not enrolled for the conference but wish to view the exhibit hall (sitting in on classes is not permitted). The complimentary Day Pass forms must be mailed or emailed to the LRWA office before the conference. These individuals must come to the LRWA main registration desk to receive a name badge to enter the exhibit hall.
8. You can bring large equipment/trailers inside the Lake Charles Event Center Exhibit Hall area. (must purchase the necessary booth space to accommodate equipment/trailers).
9. Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space.  If you do not wish to have an inside booth space but want to have equipment outside you must purchase an outside space for $300.  Security will not be available inside or outside.
10. A forklift is available through the Lake Charles Event Center at no cost.
11. Please utilize Clark Services for any extra booth or shipping needs, they will ensure booth material is at your designated booth space waiting for you. A packet from Clark Services is available below for any additional needs.

1. Booth space assignments will be made based on the order in which exhibitor registrations are received along with payment. The assignments will be provided at check-in at the Lake Charles Event Center.
2. The reduced-price registration deadline is June 1, 2025.
3. To qualify for the discounted member price, the company must have paid its membership dues for 2025.
4. LRWA will not hold booth spaces or process registrations without payment.
5. Registrations will be accepted until July 1, 2025, or until all spaces are sold, whichever comes first. (usually, sell out of booth spaces in April)
6. If an exhibitor/vendor wishes to be next to another company, BOTH companies’ registrations with payment must be sent to LRWA at the same time noting to be next to each other.  If this is not done, LRWA cannot guarantee booths will be next to each other.
7. Booth space assignments/placements will be made based on the order in which exhibitor registrations are received along with payment. (first-come basis).

1. The Lake Charles Event Center does have a forklift.
2. Exhibitors can park and enter at the north side of the Lake Charles Event Center near the loading dock area. This is where the sign-in desk is located.
3. All Exhibitors must sign in at the exhibitor registration desk to receive conference material and booth location. Everyone (exhibitor, spouse, guest, child) MUST wear the LRWA-issued name badge for all events.  Directions for unloading will be provided at this time.
4. Lake Charles Event Center is not responsible for receiving/holding material for your booth. If you wish to ship booth material, please utilize Clark Services.

1. The Registration Desk will be located inside the exhibit hall near the loading dock area (north side of Lake Charles Event Center).
2. Pick up your conference packet (name badges, schedule, etc.) before setting up your booth.

Monday 7/14/25 = Optional Exhibitor sign-in and set-up from 1:00 pm to 4:00 pm

Tuesday 7/15/25 = Exhibitor sign-in and set-up from 10:00 am to 2:00 pm
Tuesday 7/15/25 = Exhibit Hall will be open from 3:00 pm to 6:00 pm (Meet and Greet)

Wednesday 7/16/25 = Exhibit Hall will be open from 9:00 am to 11:00 am and 1:00 pm to 5:00 pm
Wednesday 7/16/25 = LRWA Annual Awards Ceremony and Luncheon (each registered booth receives 3 complimentary luncheon tickets additional tickets can be purchased)

Thursday 7/17/25 = Breakfast/Meeting for all exhibitors in the Exhibition Hall from 8:30 am to 9:30 am
Thursday 7/17/25 = Exhibit Hall will be open from 9:30 am to 12:00 pm
Thursday 7/17/25 = Exhibit breakdown anytime from 1:00 pm to 5:00 pm (note: booth break-down is NOT allowed before 1:00 pm classes will be breaking during the morning to view exhibit hall and view presentations).

1. Door prizes donated by exhibitors will be drawn on Thursday 7/17/25 from 11:45 am to 1:15 pm (during lunch) in the Exhibition Hall.
2. If you have a door prize(s) that you want LRWA to present, please bring them to the Exhibitor Registration Desk before 10:00 am on Thursday.
3. Place your company’s name, contact person, and phone number on the item(s) so that the winner of your item(s) will know the company that provided the prize.

Each classroom attendee is given a sheet with ALL exhibitors listed. We ask them to get the initials of a representative from each booth and then turn in the form for a chance to win a door prize. This is done to encourage the attendee to go by each booth to speak with someone about the products/services provided.

1. LRWA has contracted Clark Services for all exhibitor needs. The exhibitor packet is available below.
2. Please utilize Clark Services for all shipping needs, this ensures all booth material is ready at your booth when you arrive. Lake Charles Event Center is not responsible for receiving/holding material for your booth.
3. Clark Services:  phone 337-234-5653 or email Sales@Clark-Services.com

1. Registration is available through our online ticket system and PDF form below.  You can pay by credit card online or mail the PDF form and check.
2. Checks or money orders payable to La Rural Water Association
3. Mail a booth registration and check to
           .Louisiana Rural Water Association; Attn: Conference Dept; PO Box 180; Kinder, LA 70648
4. Credit cards:  Visa, MasterCard, American Express, and Discover.  There is a 4% credit card convenience fee added to all credit card purchases

1. $200 processing fee on cancelations before or on May 31st.
2. Only half of the registration will be refunded from Jun 1st – Jun 30th.
3. A written request for cancellation/refund must be received by mail or email at lrwa@lrwa.org.
4. NO refunds will be granted after July 1, 2025.  NO refunds on Luncheon Tickets.

**New Presenter Policy:** The Louisiana Rural Water Association (LRWA) will only accept presenters whose companies have paid the current year’s membership dues (with a deadline of January 31) and submitted a booth registration with payment for the conference.

The LRWA has opened the Call for Presentations for its Annual Conference, scheduled for July 14-17, 2025, at the Lake Charles Event Center in Lake Charles, Louisiana. Those interested in providing a presentation for consideration should complete the online form.

The deadline for submitting a conference presentation is March 7, 2025. After this date, LRWA will begin selecting presentations for the agenda.

We are looking for topics relevant to the water and wastewater industry, including new technology, security, utility management, board training, and more. The conference offers training opportunities covering all aspects of the water and wastewater industry, from operations to management to regulation. LRWA provides specialized education and networking opportunities specifically designed for utility managers, town council members, and utility board members.

**24-Hour Technical Classroom Sessions will be held July 15, 16 & 17 (Tuesday/Wednesday/Thursday)

**Exhibit Hall 30-minute presentation at your booth will be held Thursday, July 17 from 10:00 am-11:45 am

The LRWA Annual Conference aims to unite water and wastewater utility systems—both large and small, municipal and rural—for sessions on operations, management, boardmanship, and governance.

PDF registration forms:  You can click on the PDF form and complete it on your computer, iPad, Tablet, or phone.  We ask that you DO NOT handwrite on the PDF forms because we have trouble reading them.  Handwritting could delay your registration from being processed. Please type if you do not use the online ticket form.

If you send a check please do so promptly because we do not process any registrations without payment.

Tickets:  Complete a ticket below. The ticket method allows you to register for class(es) and pay online with a credit card.  Once you complete a ticket and submit it, you will receive a copy of the registration by email to the address provided at checkout. If you don’t receive an email check your spam folder.  This form can be used as a receipt for payment by credit card.