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Mini Conference October 2022 — Exhibitor Information

October 16 - October 21

$450.00 – $550.00

LRWA Fall Mini-Conference
October 17-20, 2022
Alexandria, LA

LRWA will be following all state COVID-19 guidelines to ensure everyone’s safety.  

Booth Registration Includes

  • Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs, and carpet.
  • Pole and drape with an electrical outlet (500 watts).
  • Sign with the company name as it appears on the registration form.
  • All Meals (breakfast/lunch/dinner) that are provided during the week at the Randolph Riverfront Center.
  • All special events. (Meet & Greet Exhibitors)
  • You can bring large equipment/trailers inside the Randolph Riverfront Center Exhibit Hall area. (must purchase the necessary booth space to accommodate equipment/trailers).
  • Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space.  Security will not be available inside or outside.
  • A forklift is available through the Randoph Riverfront Center at no cost.
  • Please utilize Clark Services for any extra booth or shipping needs, they will ensure booth material is at your designated booth space waiting for you. A packet from Clark Services is available below for any additional needs.

Exhibitor Booth Policy/Rules/Procedures

  • LRWA reserves the right to refuse a vendor from exhibiting at the LRWA Mini-Conference.
  • Height Restrictions:  No displays or signs shall be higher than the pole & drape (8ft).
  • Advertising or canvassing outside the individual exhibitor’s booth is prohibited (signs/banners/advertising must be confined to assigned booth space).
  • Exhibitors may not sublet or assign their space to others.
  • Combustible materials and explosives are prohibited; fire extinguishers and exits must not be obstructed.
  • Public address systems will not be allowed.  Any audio/visual presentation equipment must be limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or material.
  • Exhibitors shall assume all responsibility for any loss, damage, or injury they may cause and shall hold the LRWA and the Randolph Riverfront Center harmless.

Booth Assignment

  • Booth space assignments WILL NOT be provided until the time of sign-in at the Randolph Riverfront Center.
  • LRWA will not hold booth spaces or process registrations without payment.
  • Booth registrations will be accepted until October 1, 2022, or until all spaces are sold; whichever comes first.
  • If you wish to be next to another company, BOTH registrations need to be sent to LRWA at the same time noting to be next to each other.  If this is not done LRWA cannot guarantee booths will be next to each other.
  • Booth placement is done on a first-come basis.

Exhibitor Unloading

  • The Randolph Riverfront Center does have a forklift.
  • All Exhibitors must sign in at the exhibitor registration desk to receive conference material and booth location. Directions for unloading will be provided at this time.
  • Randolph Riverfront Center is not responsible for receiving/holding material for your booth. If you wish to ship booth material, please utilize Clark Services.

Set-up and Breakdown/Teardown:

  • The Registration Desk will be located inside the exhibit hall 2nd floor of the Randolph Riverfront Center.
  • Pick up your conference packet (name badges, schedule, etc.) before setting up your booth.

Monday 10/17/22 = Optional Exhibitor sign-in and set-up from 1:00 pm to 4:00 pm

Tuesday 10/18/22 = Exhibitor sign-in and set-up from 8:00 am to 12:00 pm
Tuesday 10/18/22 = Exhibit Hall will be open from 1:00 pm to 6:00 pm (Meet & Greet 4:00 pm to 6:00 pm)

Wednesday 10/19/22 = Exhibit Hall will be open from 9:00 am to 3:00 pm
Wednesday 10/19/22 = Exhibit breakdown anytime from 3:00 pm to 5:00 pm (note: booth breakdown is NOT allowed prior to 3:00 pm)

Shipping Booth Material

  • LRWA has contracted with Clark Services for all exhibitor needs. The exhibitor packet is available below.
  • Please utilize Clark Services for all shipping needs, this ensures all booth material is ready at your booth when you arrive. Randolph Riverfront Center is not responsible for receiving/holding material for your booth.
  • Clark Services:  phone 337-234-5653 or email Sales@Clark-Services.com

Exhibitor Booth Payment Policy

  • Checks or money orders payable to La Rural Water Association
  • Mail registration and payment to
            .Louisiana Rural Water Association; Attn: Conference Dept; PO Box 180; Kinder, LA 70648
  • Credit cards:  Visa, MasterCard, American Express, and Discover.  There is 4% credit card convenience fee added to all credit card purchases.
  • You can fax (337-738-5620) or email (lrwa@lrwa.org) your registration forms if you do not wish to register online.

Exhibitor Booth Cancellation/Refund Policy

  • LRWA charges a $100.00 processing fee for ALL CANCELLATIONS.
  • A written request for cancellation/refund must be received by fax (337-738-5620), mail, or email at lrwa@lrwa.org prior to October 1, 2022.
  • NO refunds will be granted after October 1, 2022.
Hotel Bentley
200 Desoto Street
Alexandria, LA 71301

Discount room rate $99 + tax (King and Double Queen)

Call the hotel for reservations at 318-442-2226 (front desk open 24 hours)

Book online through the Hotel Bentley website https://www.visithotelbentley.com/
(click on the Book Now tab and select dates needed for check-in and out)

Group code/Access Code LRWA 

Reservation deadline  10/09/22

Holiday Inn Downtown
701 4th Street
Alexandria, LA 71301

Discount room rate  $99 + tax  (King and Double Queen) 

Call the hotel for reservations at 318-541-8333

Group name/code RMC

Reservation deadline  09/25/22

Randolph Riverfront Center
707 2nd Street
Alexandria, LA

Registration Desk: Randolph Riverfront Center
Exhibits:  Randolph Riverfront Center
Class Locations:  Holiday Inn Downtown and Randolph Riverfront Center

Registration Deadline is October 1st at noon!

Please note: LRWA Training Sessions are a "Fire Arm Free Zone"

Printable Registration Information

Register ONLINE Below

Details

Start:
October 16
End:
October 21
Cost:
$450.00 – $550.00

Tickets

The numbers below include tickets for this event already in your cart. Clicking "Get Tickets" will allow you to edit any existing attendee information as well as change ticket quantities.
Exhibitor Booth Registration (Member)
Exhibitor Booth Registration (Member – includes outside space if needed)
$ 450.00
Unlimited
Exhibitor Booth Registration (Non-Member)
Exhibitor Booth Registration (Non-Member – includes outside space if needed)
$ 550.00
Unlimited
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