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July 18-21, 2016-LRWA Annual Training & Technical Conference-Lake Charles, LA-EXHIBITOR REGISTRATION

July 17, 2016 - July 22, 2016

NOTE — LRWA doesn’t have any available spaces left for 2016
Price increased June 1st
(LRWA will make booth placement at our discretion for these last 5 spaces)

Booth Information:

Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs and carpet. Anything additional must be ordered through Clark Services.
Pole and drape with electrical outlet (500 watts).
Sign with company name as it appears on enrollment form.
Two (2) Award Luncheon tickets per booth.    (extra: $40 per adult [14 & up] or $15 per child [13 & under])
All meals (breakfast/lunch/dinner) that are provided during the week at the Lake Charles Civic Center.
All special events. (Awards Luncheon; Welcome Address; Fish Fry; Meet & Greet Exhibitors; Las Vegas Night, Carnival, etc.)
Three (3) complimentary Day Passes to be given to employees of water/wastewater systems that are not enrolled for the conference, but wish to view exhibit hall. These individuals must come to the LRWA main registration desk to receive a name badge to enter exhibit hall.
You can bring large equipment/trailers inside the Civic Center Exhibit Hall area. (must purchase the necessary booth space to accommodate equipment/trailers).
There is space available outside in the parking lot for trailers/large equipment if you do not wish to purchase the necessary inside space for this equipment.  (no security outside).
Civic Center does have a fork lift for use if necessary.

Booth Assignment:
Booth number assignments will not be given out until time of registration at the Lake Charles Civic Center.  Registration deadline is June 1, 2016.  LRWA will not hold booth spaces without payment.  Your payment and registration form must be postmarked by June 1, 2016.  Registration without payment will not be processed until payment is received.  After the deadline of June 1, 2016; the price increases.
Exhibitor Unloading:
The Lake Charles Civic Center does have a fork lift.  All Exhibitors must sign-in at the exhibitor registration desk to receive conference material and booth location.  Directions for unloading will be provided at this time.  Lake Charles Civic Center is not responsible for receiving/holding material for your booth.
Booth Rules/Regulations:

Height Restrictions:  No displays or signs shall be higher than the pole & drape (8ft)
Advertising or canvassing outside the individual exhibitor’s booth is prohibited. (signs/banners/advertising must be confined to assigned booth space)
Exhibitors may not sublet or assign their space to others.
Combustible materials and explosives are prohibited; fire extinguishers and exits must not be obstructed.
Public address systems will not be allowed.  Any audio/visual presentation equipment must be limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or material.
Space is available for outside exhibits, however security will not be available. The Lake Charles Civic Center will have security inside the building.
Exhibitors shall assume all responsibility for any loss, damage or injury they may cause, and they shall hold harmless the LRWA and the Lake Charles Civic Center.

Set-up and Breakdown/Tear-down:

Registration Desk will be located inside the exhibit hall, pick-up your conference packet before setting up booth.
Monday, 7/18/16—Optional Exhibitor sign-in and set-up from 1:00pm to 5:00pm
Tuesday, 7/19/16—Exhibitor sign-in and set-up from 10:00am to 2:00pm
Tuesday, 7/19/16—Exhibit Hall will be open from 3:00pm to 6:00pm (Meet & Greet)
Wednesday, 7/20/16—Exhibit Hall will be open from 9:00am to 11:00am and 1:00pm to 5:00pm
Wednesday, 7/20/16—LRWA Annual Awards Ceremony and Luncheon (all registered exhibitors receive 2 luncheon tickets per booth)
Thursday, 7/21/16—Breakfast/Meeting for all exhibitors in the Exhibition Hall from 8:30am to 9:30am
Thursday, 7/21/16—Exhibit Hall will be open from 9:30am to 12:00pm
Thursday, 7/21/16—Exhibit breakdown anytime from 1:00pm to 5:00pm (note: booth break-down is NOT allowed prior to 1:00pm, classes will be breaking during the morning to view exhibit hall).

Door Prize Drawings:
Door prizes donated by exhibitors will be drawn on Thursday during lunch (11:45am to 1:15pm) in the Exhibition Hall. You can bring door prize(s) to LRWA’s registration desk. Please place your company’s name, contact person and phone number on the item(s) so that the winner of your item(s) will know what company provided their prize.
Shipping Booth Material:
LRWA has contracted with Clark Services for exhibitor needs. Clark Services (337-234-5653) will email all registered exhibitors a packet informing you of the services they provide to exhibitors. Please utilize Clark Services for all shipping needs, this ensures all booth material is ready at your booth when you arrive. Lake Charles Civic Center is not responsible for receiving/holding material for your booth.
Payment/Cancellation/Refund Policy
Checks or money orders payable to:  La Rural Water Association; Conference Dept; PO Box 180; Kinder, LA 70648
Credit cards: Visa, MasterCard, American Express, and Discover. There is an administrative processing fee of $8 added to all credit card purchases. Forms can be faxed to 337-738-5620

LRWA charges a $100.00 processing fee for ALL CANCELLATIONS.  Written request for cancellation/refund must be received by fax (337-738-5620), mail or email ( prior to July 1, 2016. NO refunds will be granted after July 1, 2016.  NO refunds on Luncheon Tickets.
Click here to download Exhibitor Registration PDF
Click here to download Exhibitor Registration (MS Word Document)
Click here to download exhibitor policies (PDF format)
Hotel Reservation Information (PDF)
LRWA Conference Schedule
NOTE — LRWA doesn’t have any available spaces left for 2016


July 17, 2016
July 22, 2016
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