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2022 Annual Conference – Exhibitors

July 18 - July 21

$100.00 – $1475.00

Booths Sold Out

LRWA has sold all booth spaces inside the Coliseum.  If you would like to be placed on a waiting list for any cancelations please contact the LRWA by email (lrwa@lrwa.org) to request a registration form.  

Exhibitor Confirmation Letters/Reciepts and Complimentary Day Pass

Instruction for finding & printing your confirmation letter.

  1. Click one of the buttons below (Confirmation Letter or Complimentary Day Pass).
  2. Everything is in alphabetical order by company name or you can hold down the ctrl + F key on the keyboard simultaneously and type in the company name whose letter you are looking for.
  3. Enter.
  4. Once you have located the letter you want to print, click on it and print the current page.
    NOTE:  DO NOT forget to select the CURRENT page when printing or ALL confirmation letters will print.

LRWA provides 3 complimentary day passes to exhibitors that pay for a booth space. These passes allow companies to invite an employee of a water/wastewater utility system or municipality that is wishing to attend the conference ONLY to view EXHIBIT HALL. This does NOT include classroom training. This Exhibit Hall Pass includes breakfast, lunch, and any evening events for that day. The Awards Luncheon on Wednesday is NOT included, a ticket must be purchased.

This pass is NOT intended to be used to allow a company representative to attend the conference at no cost.

Exhibitor Booth Policy/Rules/Procedures
  • LRWA reserves the right to refuse a vendor from exhibiting at the LRWA Conference.
  • Booth spaces are limited to three (3) personnel per space.  If additional personnel wish to attend there is an additional fee of $100 per person.
  • Height Restrictions:  No displays or signs shall be higher than the pole & drape (8ft).
  • Advertising or canvassing outside the individual exhibitor’s booth is prohibited (signs/banners/advertising must be confined to assigned booth space).
  • Exhibitors may not sublet or assign their space to others.
  • Combustible materials and explosives are prohibited; fire extinguishers and exits must not be obstructed.
  • Public address systems will not be allowed.  Any audio/visual presentation equipment must be limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or material.
  • Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space.  If you do not wish to have an inside booth space but want to have equipment outside you must purchase an outside space at a cost of $300.  Security will not be available inside or outside.
  • Exhibitors shall assume all responsibility for any loss, damage, or injury they may cause, and they shall hold harmless the LRWA and the Lake Charles Civic Center.
Booth Registration Includes
  1. Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs, and carpet.
  2. Pole and drape with an electrical outlet (500 watts).
  3. Sign with the company name as it appears on the registration form.
  4. Registration for three (3) personnel per space, each will receive an Award Luncheon Ticket. (additional personnel $100 per person, this includes Award Luncheon Ticket)
  5. All Meals (breakfast/lunch/dinner) that are provided during the week at the Lake Charles Civic Center.
  6. All special events. (Awards Luncheon; Welcome Address; Fish Fry; Meet & Greet Exhibitors; Las Vegas Night, etc.)
  7. Three (3) complimentary Day Passes will be issued to each booth space registration that can be given to employees of water/wastewater systems that are not enrolled for the conference but wish to view the exhibit hall (sitting in on classes is not permitted). The complimentary Day Pass forms must be mailed, emailed, or faxed to the LRWA office prior to the conference. These individuals must come to the LRWA main registration desk to receive a name badge to enter the exhibit hall.
  8. You can bring large equipment/trailers inside the Civic Center Exhibit Hall area. (must purchase the necessary booth space to accommodate equipment/trailers).
  9. Space is available outside in the parking lot for trailers/large equipment at no additional charge with the purchase of inside space.  If you do not wish to have an inside booth space but want to have equipment outside you must purchase an outside space at a cost of $300.  Security will not be available inside or outside.
  10. A forklift is available through the Civic Center at no cost.
  11. Please utilize Clark Services for any extra booth or shipping needs, they will ensure booth material is at your designated booth space waiting for you. A packet from Clark Services is available below for any additional needs.
Booth Assignment
  1. Booth space assignments WILL NOT be provided until the time of sign-in at the Lake Charles Civic Center.
  2. The reduced-price registration deadline is July 1, 2022.
  3. LRWA will not hold booth spaces or process registrations without payment.
  4. Booth registrations will be accepted until July 1, 2022, or until all spaces are sold; whichever comes first.
  5. If you wish to be next to another company, BOTH registrations need to be sent to LRWA at the same time noting to be next to each other.  If this is not done LRWA cannot guarantee booths will be next to each other.
  6. Booth placement is done on a first-come basis.
Exhibitor Unloading
  1. The Lake Charles Civic Center does have a forklift.
  2. All Exhibitors must sign in at the exhibitor registration desk to receive conference material and booth location. Directions for unloading will be provided at this time.
  3. Lake Charles Civic Center is not responsible for receiving/holding material for your booth. If you wish to ship booth material, please utilize Clark Services.
Set-up and Breakdown/Teardown:
  1. The Registration Desk will be located inside the exhibit hall.
  2. Pick up your conference packet (name badges, schedule, etc.) before setting up your booth.

Monday 7/18/22 = Optional Exhibitor sign-in and set-up from 1:00 pm to 4:00 pm

Tuesday 7/19/22 = Exhibitor sign-in and set-up from 10:00 am to 2:00 pm
Tuesday 7/19/22 = Exhibit Hall will be open from 3:00 pm to 6:00 pm (Meet & Greet)

Wednesday 7/20/22 = Exhibit Hall will be open from 9:00 am to 11:00 am and 1:00 pm to 5:00 pm
Wednesday 7/20/22 = LRWA Annual Awards Ceremony and Luncheon (each registered booth receives 3 complimentary luncheon tickets additional tickets can be purchased)

Thursday 7/21/22 = Breakfast/Meeting for all exhibitors in the Exhibition Hall from 8:30 am to 9:30 am
Thursday 7/21/22 = Exhibit Hall will be open from 9:30 am to 12:00 pm
Thursday 7/21/22 = Exhibit breakdown anytime from 1:00 pm to 5:00 pm (note: booth break-down is NOT allowed prior to 1:00 pm classes will be breaking during the morning to view exhibit hall and view presentations).

Door Prize Drawings
  1. Door prizes donated by exhibitors will be drawn on Thursday 7/21/22 from 11:45 am to 1:15 pm) (during lunch) in the Exhibition Hall.
  2. If you have a door prize(s) that you want LRWA to present, please bring them to Exhibitor Registration Desk before 10:00 am on Thursday.
  3. Place your company’s name, contact person, and phone number on the item(s) so that the winner of your item(s) will know the company that provided the prize.
Shipping Booth Material
  1. LRWA has contracted with Clark Services for all exhibitor needs. The exhibitor packet is available below.
  2. Please utilize Clark Services for all shipping needs, this ensures all booth material is ready at your booth when you arrive. Lake Charles Civic Center is not responsible for receiving/holding material for your booth.
  3. Clark Services:  phone 337-234-5653 or email Sales@Clark-Services.com
Exhibitor Booth Payment Policy
  1. Checks or money orders payable to La Rural Water Association
  2. Mail registration and payment to
            .Louisiana Rural Water Association; Attn: Conference Dept; PO Box 180; Kinder, LA 70648
  3. Credit cards:  Visa, MasterCard, American Express, and Discover.  There is 4% credit card convenience fee added to all credit card purchases.
  4. You can fax (337-738-5620) or email (lrwa@lrwa.org) your registration forms if you do not wish to register online.
Exhibitor Booth Cancellation/Refund Policy
  1. LRWA charges a $100.00 processing fee for ALL CANCELLATIONS.
  2. A written request for cancellation/refund must be received by fax (337-738-5620), mail, or email lrwa@lrwa.org prior to July 1, 2022.
  3. NO refunds will be granted after July 1, 2022.  NO refunds on Luncheon Tickets.

Details

Start:
July 18
End:
July 21
Cost:
$100.00 – $1475.00
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