|spouses, children, and guests wear a name tag during the conference which will be provided to you in your |
registration packet or you can get one from the registration desk. We ask that all children have adult
supervision at all times during the conference. The attending adult will be held responsible for the child's
and/or children's actions. The exhibit hall is not a place for children to play. There are vendors exhibited
that have very expensive equipment and LRWA does not want anyone to get hurt. Only the attendee is
allowed to fill out the Exhibitor initial sheet to be eligible for the door prizes.
Booth registration includes:
1. Booth sizes 8ft deep x 10ft wide space, with one 6ft table, two chairs and carpet.
Anything additional must be ordered through Clark Services.
2. Pole and drape with electrical outlet (500 watts).
3. Sign with company name as it appears on enrollment form.
4. Two (2) Award Luncheon tickets. (extra: $40 per adult [14 & up] -- $15 per child [13 & under])
5. All meals (breakfast/lunch/dinner) that are provided during the week at the Lake Charles Civic
6. All special events. (Awards Luncheon; Welcome Address; Fish Fry; Meet & Greet Exhibitors; Las
Vegas Night, etc.)
7. Three complimentary one-day passes to be given to employees of water/wastewater systems that
are not enrolled for the conference, but wish to view exhibit hall. These individuals must come to
the LRWA main registration desk to receive a name badge to enter exhibit hall.
8. You can bring large equipment/trailers inside the Civic Center Exhibit Hall area. (must purchase the
necessary booth space to accommodate equipment/trailers.
9. There is space available outside in the parking lot for trailers/large equipment if you do not wish to
purchase the necessary inside space for this equipment. (no security is outside).
10. Civic Center does have a fork lift for use if necessary.
Booth number assignments will not be given out until time of registration at the Lake Charles Civic Center.
Registration deadline is June 1, 2013. LRWA will not hold booth spaces without payment. Your check and
registration form must be postmarked by June 1, 2013. Registration without payment will not be processed
until payment is received. After the June 1, 2013 deadline, an additional $150.00 will be added to the cost of
reserving a booth.
The Lake Charles Civic Center does have a fork lift. All Exhibitors must sign-in at the exhibitor registration
desk to receive conference material and booth location. Directions for unloading will be provided at this
Exhibitors may not sublet or assign their space to others.
Advertising or canvassing outside the individual exhibitor's booth is prohibited.
Combustible materials and explosives are prohibited; fire extinguishers and exits must not be
Public address systems will not be allowed. Any audio/visual presentation equipment must be
limited to the hearing area of the booth. LRWA will not be accountable for copyrighted music or
Space is available for outside exhibits, however security will not be available. The Lake Charles
Civic Center will have security inside the building.
Exhibitors shall assume all responsibility for any loss, damage or injury they may cause, and they
shall hold harmless the LRWA and the Lake Charles Civic Center.
Set-up and Breakdown/Teardown:
Registration Desk will be located inside the exhibit hall, pick-up your conference packet before setting up
Monday, 7/8/13--Exhibitors may register and set-up from 1:00pm to 5:00pm
Tuesday, 7/9/13--Exhibitors may register and set-up from 10:00am to 2:00pm
Tuesday, 7/9/13--Exhibit Hall will be open from 3:00pm to 6:00pm (Meet & Greet)
Wednesday, 7/10/13--Exhibit Hall will be open from 7:00am to 11:00am and 2:00pm to 5:00pm
Thursday, 7/11/13--Exhibit Hall will be open from 7:00am to 8:30am and 9:30am to 12:00n
Thursday, 7/11/13--Breakfast/Meeting for all exhibitors in the Exhibition Hall from 8:30am to 9:30am
Thursday, 7/11/13--Exhibit breakdown anytime from 1:00pm to 5:00pm (note: booth break-down is
not allowed prior to 1:00pm, classes will be breaking during the morning to view exhibit hall).
Door Prize Drawings:
Door prizes donated by exhibitors will be drawn on Thursday during lunch (11:00am to 1:00pm) in the
Exhibition Hall. You can bring door prize(s) to LRWA’s registration desk. Please place your company's name,
contact person and phone number on the item(s) so that the winner of your item(s) will know what company
provided their prize.
Shipping Booth Material:
LRWA has contracted with Clark Services for exhibitor needs. Clark Services (318-234-5653) will send all
registered exhibitors an exhibiting packet informing you of the services they provide to exhibitors. If you
need your booth material shipped they can also handle that.